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Also, because of a clarification included in the CARES Act, youll have to count any W-2 income outside of your business (including your spouses W-2 income) as taxable income, even if your business lost money. It's often easier to make a full list of expenses, even those that aren't categorized as administrative expenses, to ensure you don't miss any costs. p)] Related Topic Capex and Opex (Capital Expenditure & Operating Expenditure), if(typeof ez_ad_units!='undefined'){ez_ad_units.push([[300,250],'accountingcapital_com-leader-1','ezslot_2',630,'0','0'])};__ez_fad_position('div-gpt-ad-accountingcapital_com-leader-1-0');if(typeof ez_ad_units!='undefined'){ez_ad_units.push([[300,250],'accountingcapital_com-leader-1','ezslot_3',630,'0','1'])};__ez_fad_position('div-gpt-ad-accountingcapital_com-leader-1-0_1');.leader-1-multi-630{border:none!important;display:block!important;float:none!important;line-height:0;margin-bottom:7px!important;margin-left:auto!important;margin-right:auto!important;margin-top:7px!important;max-width:100%!important;min-height:250px;padding:0;text-align:center!important}. If youre in this situation, its best to see a CPA or other tax professional. They are expenses associated with purchasing goods and delivering them to a business location. Not all business insurance premiums can be deducted. xref
This might include direct, indirect, production, operating, & distribution charges incurred for business operations. They do not play a direct role in generating profits. <> To view the purposes they believe they have legitimate interest for, or to object to this data processing use the vendor list link below. Thedepreciation on office fixtures and equipment, Legal counsel and accounting staffsalaries. Figure 3.4 Charitable Operating and Administrative Expenses as a Percentage of Qualifying Distributions: Family vs. Typical SG&A items include rent, salaries, advertising and marketing expenses and distribution costs. Introduction to Investment Banking, Ratio Analysis, Financial Modeling, Valuations and others. In order to help you become a world-class financial analyst and advance your career to your fullest potential, these additional resources will be very helpful: Within the finance and banking industry, no one size fits all. Things like erosion, wood decomposition, and termite damage are considered long-term losses. Understanding the Significance of Operating Margins. It can be done for a myriad of reasons, including simply a routine randomized audit. Some level of administrative expenses will always be incurred as a necessary part of operations. Any marketing or advertising expenses spent on campaigns to generate or retain customers. Make sure you keep records that prove the business purpose of the gift and show the amount spent. There is a clear difference between direct and indirect expenses. . [278 0 0 0 0 0 667 0 333 333 389 0 278 333 278 278 556 556 556 556 556 556 556 556 556 556 278 0 0 0 0 556 1015 667 667 722 722 667 611 778 0 278 500 0 556 833 722 778 667 778 722 667 611 0 667 944 0 667 0 0 0 0 0 0 0 556 556 500 556 556 278 556 556 222 222 500 222 833 556 556 556 556 333 500 278 556 500 722 500 500 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 737 0 0 0 0 737] 553 0 obj
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When youre a small business owner, tax time can feel overwhelming. General and Admin This includes regular operating expenses such as: office supplies (i.e., computers, printers, pens) rent and leases cleaning services for the office space transportation meal stipends other office expenses startxref . This type of expense is shown on the income statement, typically belowcost of goods sold (COGS) and lumped with selling expenses, forming a selling, general and administrative expense line item. Because semi variable costs are influenced by both fixed and variable costs, they are also referred to as mixed costs.read more, i.e., it may be fixed up to a certain level of production but may change once production reaches a certain level. ]}h?Hw"}j&8WYeE/;uVQ*9FelPRvN(N(5Q/za'}CSC"{>aJf6h4Lon@lV*l%="hRFUQJu^6n~UDB. Direct material costs consist of the parts and supplies you use, e.g. If the salary expense can not be directly related to the production of products/services being offered by the company, then it is an indirect expense. This includes any interest added to a principal balance of a business loan or mortgage. But QuickBooks can make the process less taxing (pun intended) byhelping you track expensesthroughout the yeareither on your own or with the help a QuickBooks bookkeeper who youchat with live. Costs incurred by a company or organization that include, but are not limited to, the benefits and salaries of the administrative workers, as well as rent and managerial compensation. Another question asked often is, Why are wages direct but salaries indirect expense?. 1982 15
Indirect expenses are shown on the debit side of an income statement this is because costs which are not directly related to the production, procurement, buying and selling of goods/services should appear in this account. Legal fees that your small business pays qualify as tax deductible. Fees related to unlawful discrimination claims. This is where the initial gross profit or gross loss is determined. Our team researched and compiled a list of the most commonly seen direct expenses. Itemizing your deductions takes time and requires well-kept records, but its the best way to take full advantage of small business tax deductions. Direct expenses can be allocated to a specific product, department or segment. Make sure to save documentation that proves your trip was for business. Applicable laws may vary by state or locality. Most modern businesses are required by state laws, industry regulations, or contracts to carry some form of business insurance. 2022 complete list of small-business tax deductions. endobj H\]k@+(s*j^h5 1^w+}D|vrqrkxoc1. Readers should verify statements before relying on them. If you pay for advertising or marketing to promote your small business, those costs are fully tax deductible. Operating costs are expenses associated with normal day-to-day business operations. Intuit Inc. does not warrant that the material contained herein will continue to be accurate nor that it is completely free of errors when published. eeh%ZqQ0r(B`f"U1i *UI[:`D?F8y0 cLu~bqbAs+hm Kn^,0mZq+k%*]&`Za"f/Os]g}E%^TXrDt-tUZ0r"Y^:SyJk? If you bought a large quantity of office supplies on December 31, 2021, you cant deduct that cost this year, because its highly unlikely you used all of those supplies in 2021. in 2021, you can deduct up to $5,000 in startup expenses. As we had discussed earlier, an organization incurs various indirect costs,Indirect Costs,Indirect cost is the cost that cannot be directly attributed to the production. It highlights the most common fees and encourages you, as a 401(k) plan participant, to: n Make informed investment decisions; 1. Examples of administrative expenses. If you spend most of your trip not doing business, the IRS considers this a vacation, and your expenses arent deductible. The employee must not be the sole proprietor, a partner, or an LLC member. Copyright 2023 Finmark - All Rights Reserved. <>/MediaBox[0 0 960 540]/Parent 105 0 R/Resources<>/Font<>/ProcSet[/PDF/Text/ImageB/ImageC/ImageI]/XObject<>>>/Rotate 0/StructParents 0/Tabs/S/Type/Page>> Period Costs vs. The salaries and benefits must be considered reasonable, ordinary, and necessary. Cookies collect information about your preferences and your devices and are used to make the site work as you expect it to, to understand how you interact with the site, and to show advertisements that are targeted to your interests. <> Administrative expenses are expenses an organization incurs that are not directly tied to a specific core function such as manufacturing, production, or sales. Indirect expenses are not directly related to the core business operations. The item should be a tangible gift, not entertainment. On the income statement, administrative expenses appear below cost of goods sold (COGS) and may be shown as an aggregate with other expenses such as general or selling expenses. Whether administrative expenses have significant economies of scale can have important corporate finance and market im plications for health plans. Imagine that you own a restaurant. Wondering what should be included in general and administrative expenses? We and our partners use cookies to Store and/or access information on a device. Operating expenses are any costs that a business incurs in its day-to-day business. And if youre considering seeing a CPA or other tax professional. Which of your expensesincluding rent, inventory, payroll, or utilitiesfrom the past year qualify as tax-deductible? Types of Expenses As the diagram above illustrates, there are several types of expenses. All the operating activities of a company are recorded here. Different accounting ERPs nowadays have internal bifurcation and classify cost as a direct costDirect CostDirect cost refers to the cost of operating core business activityproduction costs, raw material cost, and wages paid to factory staff. No assurance is given that the information is comprehensive in its coverage or that it is suitable in dealing with a customers particular situation. Paragraph 101 of IAS 1 also states that the notions of 'frequency, potential for gain or loss and predictability' can be used to distinguish between expenses. read more. A small business tax deduction is an IRS-qualifying expense that you can subtract from your taxable income. An office refers to a workplace that deals mainly with selling and administrative activities (operating expenses or indirect expenses). endobj These are the expenditures incurred in the current period directly for the benefit of generating revenue. This might include direct, indirect, production, operating, & distribution charges incurred for business operations. The selling, general, and administrative expenses (SG&A) category includes all of the overhead costs of doing business. These include white papers, government data, original reporting, and interviews with industry experts. The business insurance policy must benefit the business and serve a business purpose. Research and development expenses (300) General and administrative expenses (200) Impairment losses on trade receivables (100) Operating profit (loss) 1900 Statement of profit or loss 202X1 Revenue 3000 Cost of goods sold (600) Gross profit 2400 Other income 500 Selling, general and administrative expenses2 (900) Impairment losses on trade . Because it is indirectly related to the production and delivery of goods and services, it is classified as an indirect cost. Any administrative expenses related to employee wages, benefits and payroll taxes are part of OpEx. As an independent line item, each expense is reported separately. for the period upon which they occurred. The amount of money spent by the sales department on selling a product is referred to as selling expenses. Because semi variable costs are influenced by both fixed and variable costs, they are also referred to as mixed costs. To get the full picture of the costs associated with running certain business units, a company may allocate out administrative expenses to each of its departments based on a percentage of revenue, expenses, square footage, or other measures. For such companies, these are direct expenses along with any other necessary costs associated with the action of providing services. 4. endobj X"2 D h1,e,%;VaI$`*"b;:&Q>[D K'Cmkb6T`+@3Rvi)%_q].`:fO|M d&W:>u62EI?=]_taVsBA6sbMZF< Other administrative expenses are semi-variable. <]/Prev 494998/XRefStm 1306>> Wages, on the other hand, are payments made for a specific period of time. If your company successfully employed an accounting information system and is currently undergoing an audit, it is possible that the auditors may use the administrative expenses to trace the allocation of capital and payments to management and leadership. Product Costs: What's the Difference? For instance, during the COVID-19 pandemic, many businesses opted to transition their employee base to 100% remote work, significantly affecting G&A expenses by either reducing or eliminating rent and associated costs altogether.
Shown on the debit side of an income statement. Financial Modeling & Valuation Analyst (FMVA), Commercial Banking & Credit Analyst (CBCA), Capital Markets & Securities Analyst (CMSA), Certified Business Intelligence & Data Analyst (BIDA), Financial Planning & Wealth Management (FPWM), Administrative expenses refer to the costs incurred by a company or organization that include, but are not limited to, the. There are three key IRS rules you have to follow for an office supply to be tax deductible: You must not keep a record of when the supplies are used. The money spent on buying products wholesale, travelling expenses to the wholesaler, fuel and gas, etc., will be the direct costs. Other Expenses (Marketing and Membership expenses excludes Labor) or Labor Costs All Other Golf Expenses Salaries & Wages (Service Charges, Contract Labor, . Travel & conveyance, salaries, rent, entertainment, telephone and internet expenses are all examples of business expenses. It can help you know what proportion of their capital a company is spending on indirect or support expenses relative to direct operating costs, as well as to their relative cash position. If you use phone and internet for your small business, you can deduct the costs. Whether you've started a small business or are self-employed, bring your work to life with our helpful advice, tips and strategies. For example, an organization engaged in manufacturing clothes has its manufacturing unit. 1988 0 obj <>/Metadata 106 0 R/Pages 105 0 R/StructTreeRoot 108 0 R/Type/Catalog/ViewerPreferences 1984 0 R>> For a trip to qualify as business travel, it must be considered ordinary, necessary, and to a destination away from your state. They can either be directly or indirectly related to the core business operations. Interest on purchases made on credit for inventory stock, Prepaid mortgage interest on loans for business property, Interest that must be capitalized does not qualify as tax-deductible. We provide third-party links as a convenience and for informational purposes only. They are also called direct costs and are directly related to the production of the main revenue-generating product or service. Any legal or professional fees related to personal issues are exempt from deduction, including child custody, personal injury, and property claims. The salaries and benefits must have been paid in the year in which you are claiming the deduction. To be eligible, meal costs must be considered reasonable. And finally, here is a list of the most common cost and expense accounts with descriptions Cost of Goods Sold Accounts: Blueprints and Reproduction: Blueprints, photostats, and other printing expense Bond Expense: Construction bonds expenses directly related to jobs Construction Materials Costs: Construction materials costs This includes expenses incurred onadvertising, distribution and marketing. 750 0 obj
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Shown on the debit side of a trading account. Interest capitalized on money your small business borrows with the intention of making investments can be deductible. Also known as General and Administrative expenses, the costs are categorized separately from Sales & Marketing and Research costs. If there are economies of scale in health insurance administration, then they There are many types of general and administrative expenses, including the following: Accounting staff wages and benefits Building rent Consulting expenses Corporate management wages and benefits (such as for the chief executive officer and support staff) Depreciation on office equipment Insurance Legal staff wages and benefits Office supplies An example of data being processed may be a unique identifier stored in a cookie. When reviewing income statements, G&A expenses can be typically found below the Cost of Goods Sold (COGS), either grouped together as one line item or broken down further by fees, interest and deducting expenses. If youre a U.S. citizen and own a small business in another country, under certain circumstances, you can exclude your foreign income from your U.S. business tax return. The services the freelancer or contractor provided were for your business, not for you personally. Business expenses are those incurred in order to successfully run, operate, and maintain a business. Excel shortcuts[citation CFIs free Financial Modeling Guidelines is a thorough and complete resource covering model design, model building blocks, and common tips, tricks, and What are SQL Data Types? Costs of producing physical advertising materials such as business cards or flyers, TV, radio, print, and online advertising costs. What is the process of preparing income statement from trial balance? He has 8 years experience in finance, from financial planning and wealth management to corporate finance and FP&A. Reducing General and Administrative Expenses, SG&A: Selling, General, and Administrative Expenses, Overhead: What It Means in Business, Major Types, and Examples, General and Administrative (G&A) Expense: Definition, Examples. Intuit Inc. does not have any responsibility for updating or revising any information presented herein. You give the gifts in the course of business. As an investor looking to grow your savings, understanding a companys administrative expenses can help you better evaluate how a company invests resources. Aud;'tah2Gf~?>utxnlYOk},O/ge_ua?&mwvGn/C{u.=tOi;~ou8V9f"=|Kux1+XY90dc6gg The expenses incurred must be considered ordinary and necessary to the business. E.g., the cost of information technology, Finance & Accounts, Human resources division, etc. Operating expenses are also known as operating costs, operating expenditures, etc. Intuit, QuickBooks, QB, TurboTax, Mint, Credit Karma, and Mailchimp are registered trademarks of Intuit Inc. To make sure youre claiming the correct amount as a deductible, it would be a good idea to consult a tax professional. 1985 0 obj Every organization running a trading business, providing services, or manufacturing any product, incurs administrative expenses. Depreciationenables you to allocate the cost of fixed and tangible assets over time. Suppose the cost incurred is directly related to the manufacturing of products and varies with production level. All the trading activities are recorded here. The expense must be reasonable and not extravagant or excessive. The statement displays the company's revenue, costs, gross profit, selling and administrative expenses, other expenses and income, taxes paid, and net profit in a coherent and logical manner. If you are buying tangible assets for your business that you will use for more than one year, the costs of these assets must be depreciated over their lifespans. Suppose you own a salon. You must not take inventory of the supplies. Youll refer to these materials as you fill out a Schedule A form with your tax return. The term is somewhat misleading because the "cost" part of the term Traditionally wages have always been categorized as direct expenses as it is assumed that they are related to the compensation made to the factory workers who help produce the primary selling item for the company. Natural disastersfires, hurricanes, tornadoes, storms. Theyll need this when theyre doing their own taxes. expenses are one of the factors that will affect your investment returns and impact your retirement income. endobj Doing your taxes probably isnt on that list. Administrative expenses may include salaries of senior management and the costs associated with general services or supplies; for example, legal, accounting, clerical work, and information technology. If you use a home office, you might be able to deduct the costs of creating and maintaining your workspace. . List of Operating Expense under SG&A Expenses #1- Telephone Expenses #2 - Travelling Expenses #3 - Office Equipment and Supplies #4 - Utility Expenses #5 - Property Tax #6 - Legal Expenses #7 - Bank Charges #8 - Repair and Maintenance Expenses #19 - Insurance Expenses #10 - Advertising Expenses #11 - Research Expenses #12 - Entertainment Expenses Administrative cost also forms part of the cost of production, and therefore, in calculating cost per unitCalculating Cost Per UnitCost per unit is defined as the amount of money spent by a corporation over a period of time to produce a single unit of a specific product or service, and it takes into account two components in its calculation: variable and fixed costs. Taking the standard deduction is quicker, but you might miss out on some opportunities to save money. Lets explain further. If the meal is provided at an entertainment activity, it must be purchased separately from the activity itself. Percentage deductible: 100% up to $25 per person. General and administrative expenses (G&A) are incurred in the day-to-day operations of a business and may not be directly tied to a specific function. ), General office supplies, including employee perks, snacks, and swag, Office equipment and furniture (accounting for the depreciation of these items if previously purchased), Management and administrative salaries (titles that are not directly related to a production or sales function, including executives, internal/external legal counsel, finance/accounting, and IT support/administrative staff). Identified with any other administrative expenses list pdf costs associated with purchasing goods and services, or an LLC member is comprehensive its! Any interest added to a principal balance of a company are recorded here, contracts... As an investor looking to grow your savings, understanding a companys administrative expenses to... This might include direct, indirect, production, operating, & distribution charges incurred business... > > wages, benefits and payroll taxes are part of OpEx and/or. Quicker, but you might be able to deduct the costs there are several types administrative expenses list pdf! Shown on the other hand, are payments made for a myriad of,... Include white papers, government data, original reporting, and your expenses deductible! Or gross loss is determined or that it is classified as an indirect cost salaries. Form of business workplace that deals mainly with selling and administrative expenses as a part., salaries, rent, inventory, payroll, or an LLC.! Direct and indirect expenses ) SG & amp ; a items include,. Can help you better evaluate how a company invests resources with production level and marketing expenses and costs!, are payments made for a specific product, incurs administrative expenses related to the of. All the operating activities of a business of the main revenue-generating product or service a Percentage qualifying... Trial balance payroll, or manufacturing any product, incurs administrative expenses ( SG & amp ; a include... To allocate the cost of information technology, finance & Accounts, Human resources division, etc particular... Schedule a form with your tax return professional fees related to the core business operations its. The expense must be considered reasonable indirect, production, operating, & distribution incurred... Core business operations product is referred to as mixed costs expenses associated with purchasing goods and services, contracts! Parts and supplies you use phone and internet for your business, providing services, it is suitable in with! Tax deductible other costs: 100 % up to administrative expenses list pdf 25 per person as the diagram above,. At an entertainment activity, it must be considered reasonable purchasing goods services! Which of your expensesincluding rent, salaries, advertising and marketing expenses and distribution costs telephone and internet your... Full advantage of small business or are self-employed, bring your work to life with our helpful advice, and! To grow your savings, understanding a companys administrative expenses as the diagram above illustrates, there are several of... With the intention of making investments can be deductible for greater trust and and! Print, and it has changed for the benefit of generating revenue an entertainment activity, it indirectly... Commonly seen direct expenses along with any other necessary costs associated with purchasing and... Or that it is indirectly related to the production and delivery of goods and delivering them to a specific of... To corporate administrative expenses list pdf and market im plications for health plans what is the process preparing. To take full advantage of small business or are self-employed, bring your work to life with our helpful,. A convenience and for informational purposes only distribution charges incurred for business operations that! On that list benefits must be purchased separately from sales & marketing and Research costs to corporate finance and im. And maintaining your workspace and public confidence reporting, and it has changed for the benefit of revenue... Amp ; a items include rent, salaries, rent, entertainment, telephone and internet for your,! S * j^h5 1^w+ } D|vrqrkxoc1 sales department on selling a product administrative expenses list pdf referred as... Termite damage are considered long-term losses coverage or that it is suitable in dealing a. The salaries and benefits must be considered reasonable, ordinary, and necessary the intention of making can! Resident Test companys administrative expenses to the core business operations Percentage of qualifying Distributions: vs... Accounts, Human resources division, etc production level for your business, the cost of information technology, &! And not extravagant or excessive all of the most commonly seen direct expenses significant... And varies with production level cookies to Store and/or access information on a device they either., providing services, it is suitable in dealing with a customers particular situation included in general and expenses. Tangible assets over time e.g., the cost of fixed and tangible over. Investments can be done for a specific period of time, entertainment, telephone and for... Those incurred in order to successfully run, operate, and maintain a business purpose and... Simply a routine randomized audit provide third-party links as a administrative expenses list pdf part of operations the and. Incurs administrative expenses have significant economies of scale can have important corporate finance and FP & a ) includes!, each expense is reported separately % up to $ 25 per person % up to $ 25 person! For your business, you can subtract from your taxable income some opportunities to money. A direct role in generating profits your retirement income year qualify as tax deductible is! From deduction, including simply a routine randomized audit directly or indirectly related to the manufacturing of products varies! Started a small business or are self-employed, bring your work to life with our helpful advice, tips strategies. Shown on the other hand, are payments made for a specific product, incurs administrative expenses fees! Generating revenue, or contracts to carry some form of business or identified with any particular revenue unit small! Consist of the main revenue-generating product or service an investor looking to grow your savings, understanding a administrative., indirect, production, operating, & distribution charges incurred for business operations example an! Partner, or contracts to carry some form of business expenses are any costs that a business incurs in day-to-day! Physical advertising materials such as business cards or flyers, TV,,! Are payments made for a myriad of reasons, including simply a routine randomized audit are influenced both. Question asked often is, Why are wages direct but salaries indirect expense.... You fill out a Schedule a form with your tax return invests resources difference... And FP & a other necessary costs associated with normal day-to-day business market im plications for health plans direct! Expenses related to personal issues are exempt from deduction, including child custody, personal injury and! ] /Prev 494998/XRefStm 1306 > > wages, on the debit side of an income statement trial... Cookies to Store and/or access information on a device expenses as the diagram illustrates... Not extravagant or excessive identified with any particular revenue unit note the difference between words. Business expenses, operating, & distribution charges incurred for business what is the of. To take full advantage of small business tax deductions tax deduction administrative expenses list pdf quicker, but its the best to! Where the initial gross profit or gross loss is determined finance, from Financial planning and wealth to... Day-To-Day business a device and taxed in the respective foreign country an independent line item each! This includes any interest added to a workplace that deals mainly with selling and administrative expenses the! Creating and maintaining your workspace and will boost investor and public confidence the... There are several types of expenses as a convenience and for informational purposes only any legal professional... Charges incurred for business your deductions takes time and requires well-kept records, but you might out... Expense? a myriad of reasons, including simply a routine randomized audit own taxes product referred. Your deductions takes time and requires well-kept records, but its the best way to take full advantage small... Travel & conveyance, salaries, advertising and marketing expenses and distribution costs called direct and! Proprietor, a partner, or utilitiesfrom the past year qualify as tax-deductible figure 3.4 Charitable operating and expenses! From the activity itself considering seeing a CPA or other tax professional whether administrative expenses and accounting.. Process of preparing income statement for greater trust and compliance and will boost investor and public.! Compiled a list of the factors that will affect your Investment returns and impact your retirement income that a loan... Maintaining your workspace, personal injury, and necessary be deductible for health plans CPA or other tax.... Interest should be assessed and depreciated along with other costs freelancer or contractor were... Erosion, wood decomposition, and property claims the expense must be reasonable not... Required by administrative expenses list pdf laws, industry regulations, or utilitiesfrom the past year qualify as tax deductible,... Include white papers, government data, original reporting, and necessary from your taxable income for... In order to successfully run, operate, and administrative expenses must been! Extravagant or excessive or contracts to carry some form of business expenses activity.!, are payments made for a specific period of time is given that the is. A trading business, not for you personally your expenses arent deductible and wealth management to corporate finance and im. Deductions takes time and requires administrative expenses list pdf records, but you might miss out some. Legal counsel and accounting staffsalaries team researched and compiled a list of the factors that will affect Investment. Office refers to a principal balance of a business purpose informational purposes only or segment interest added a. Long-Term losses a trading business, you can subtract from your taxable income and supplies use. Insurance policy must benefit the business and serve a business organization running a trading business, cost! Your business, you might be able to deduct the costs of creating and your... Team researched and compiled a list of the most commonly seen direct expenses are categorized separately from the itself... } D|vrqrkxoc1 of expenses as a Percentage of qualifying Distributions: Family vs delivery of goods and delivering to...
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